We mapped the school’s core operational needs around special education requirements, focusing on student record structure, IEP lifecycle management, staff and therapist scheduling, and audit-ready reporting. Planning prioritized compliance constraints, role-based access for staff, and workflows that reduce administrative load while improving cross-team coordination. Success metrics were aligned with measurable time savings, documentation completeness, and scheduling utilization.

The platform was designed to be practical for daily use by school administration and specialized staff. Development focused on centralizing student files, digitizing IEP tracking and progress documentation, and enabling efficient scheduling for therapists, aides, and resources. In-app workflows and notifications supported internal coordination for recurring tasks such as IEP preparations, reporting, and incident documentation—reducing missed steps and improving consistency across teams.

Testing ensured data accuracy, permission control, and reliable reporting for mandatory documentation. Scheduling flows were validated to reduce conflicts and improve utilization of specialized staff and equipment. The system was optimized to support fast access to student information, seamless workflow completion, and instant generation of compliance-ready documentation for audits and funding requirements.